Community Health > Birth & Death Records

Birth & Death Records

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What records can you order?

Easily obtain your vital records from Whitman County Public Health

Birth Certificates

Certified copies of birth certificates for anyone born in the State of Washington since 1907. In some cases, records are able to go as far back as 1875.

In some instances, older records may have been filed as delayed birth records and will need to be ordered through DOH

Death Certificates

Whitman County Health Department has all death certificates on file since 2013. Death certificates that were issued before can be ordered from the Washington State Department of Health here.

Who Can Order?

Only qualified applicants can receive a certified copy. Qualified applicants are:

  • Subject of the record (a person who is buying their own birth certificate).
  • Spouse or domestic partner.
  • Parent, step-parent, or legal guardian.
  • Child or stepchild.
  • Sibling.
  • Grandparent or great grandparent.
  • Grandchild.
  • Legal representative.
  • Authorized representative.
  • Government agency or the courts if the birth certificate is used to conduct official duties.

When To Order

Birth Records

Wait at least 15 days after birth to apply and pay for a certificate.

Adding parentage? Learn more about the Acknowledgment of Parentage.

Death Records

For recent records we recommend waiting until the funeral home says the records are ready.

For older records: those occurring after 2013 can be ordered at any time from WCPH and those occurring before 2013 can be ordered at any time from the Washington State Department of Health here.

Order Online

Visit VitalChek and follow the instructions on the site to order your birth or death certificate online.

An additional fee is charged by VitalChek for using this service, and all major credit and debit cards are accepted. Please allow 2-3 business days for processing.

*Other internet vendors are not authorized by Whitman County Public Health and may charge additional fees without providing state-approved services. Neither Whitman County Public Health nor VitalChek have control over the services and fees other Internet vendors offer and charge, nor can we guarantee the confidentiality of any vital record data provided to vendors other than VitalChek.

Order By Mail

Prior to mailing application materials, you must complete a Death Certificate Order Form or Birth Certificate Order Form online. You will receive an email confirming your submission. Once you have submitted an online application, mail the following to 310 N Main St, Ste 108, Colfax, WA 99111 USA:

  • Payment of $25 per certificate
  • Photocopy of valid ID, if you were unable to attach a digital copy/image to application.
  • If applicable and you were unable to attach a digital copy/image to application, photocopies of proper documents proving qualifying relationship. If originals are sent, they will be mailed back to you with your certificate.
  • If payment is not received within 30 day of online application being submitted you will have to reapply

Order In Person

Visit one of our office locations during normal business hours and be prepared to do the following:

Requests can generally be filled within 15 minutes.

If paying with a credit or debit card an additional fee of $2.50 will be applied

WCPH Pullman Office

8am - 5pm (Closed 12pm -1 pm)

1205 SE Professional Mall Blvd #203, Pullman, WA 99163

WCPH Colfax Office

8am - 5pm (Closed 12pm -1 pm)

310 N. Main Street Ste. 108, Colfax, WA 99111

Heirloom Birth Certificate

The Department of Health can help you order a Heirloom Birth Certificate.

Purchasing an Heirloom birth certificate helps to protect Washington's most valuable resource – children. More than half of the certificate's cost benefits the Children's Trust Fund of Washington.

The 8 1/2" x 11" certificate is a legal, official document signed by the Governor and the State Registrar. It includes the same information as a birth certificate.


The Department of Health can help you order an apostille.

An apostille is a document issued by Washington Secretary of State that verifies to a foreign government the official document – birth, death, marriage, divorce certificate, or single status letter – came from Washington state.

An apostille is a single page tri-lingual (English/French/Spanish) document with a black and white Washington state seal attached to the official document with a security corner.

Program Contact

If you have any questions, please contact us at 509-397-6280 or email at